Privacy and GDPR

Irish Children’s Museum CLG Privacy Statement is committed to protecting and respecting your privacy at all times. It is the intention of this privacy statement to explain to you the information practices of Irish Children’s Museum CLG in relation to the information we collect from you.

For the purposes of GDPR the data owner is:

Gina Arcari on behalf of Irish Children’s Museum CLG trading as National Children’s Science Centre.
Located at NCH North Wing, Earlsfort Terrace, Dublin 2

Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Who are we?

Irish Children’s Museum CLG are a development group striving for the promotion of STEAM . Our GDPR Owner can be contacted directly here:

GDPR Owner: Gina Arcari
Email: ncscirl@gmail.com
Tel: 00 353 1 416 0043

Purpose for processing your data

Why do Irish Children’s Museum CLG need to collect and store personal data?

In order for us to contact you, we need to collect personal data for a number of reasons: enquiry handling, invoicing, credit card transactions, events, donations etc. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy. In terms of being contacted by us for marketing purposes, Irish Children’s Museum CLG allows you to unsubscribe on all communications.

How will Irish Children’s Museum CLG use the personal data it collects about me?

Irish Children’s Museum CLG will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary.

Irish Children’s Museum CLG is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will Irish Children’s Museum CLG contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide to us at the time we set up an account for you will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Why we are processing your data? Our legal basis.

Our reason and purpose for processing your personal data is:

We need to process your data to contact you with regard to donations and fundraising events. To process data without consent in order to fulfil contractual obligations such as name & email address to receive donor requests, sponsorships, your company’s bank details to process invoices and contact number to facilitate the ongoing support of this hugely important project.

Special Categories of personal data

If we collect any special categories of personal data e.g., health, religious beliefs, racial, ethnic origin – financial information is not classified as special categories of personal data – we will ensure the below:

We will obtain your explicit consent
We will ensure the personal data is necessary for employment rights or obligations
We will protect the vital interests of the data subject, including the protection of rights and freedoms. This is necessary for the legitimate activities with appropriate safeguards.

Who are we sharing your data with?

We may pass your personal data on to third-party service providers contracted to Irish Children’s Museum CLG in the course of dealing with you and our service provision. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide on your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

If we transfer personal data to a third party or outside the EU we as the data controller will ensure the recipient (processor or another controller) has provided the appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for you the data subject are available.

Data Subjects Rights

We, Irish Children’s Museum CLG, facilitate the data subject’s rights in line with the data protection policy and the subject access request procedure. This is available on request.

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another Organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to review: in the event that Irish Children’s Museum CLG refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All of the above requests will be forwarded on should there be a third party involved as we have indicated in the processing of your personal data.

Additional information we are providing you with to ensure we are transparent and fair with our processing

Retention of your personal data

Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. Irish Children’s Museum CLG will process personal data in accordance with our retention schedule. This retention schedule has been governed by our regulatory bodies (Central Bank of Ireland, Revenue Commissioners, Charities Regulatory, Government Departments) and our internal governance.

Withdraw consent

If we are relying on your consent to process your data you can withdraw this at any time – this does not affect the lawfulness of processing based on your consent before its withdrawal.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by us (or third parties) as described under “Your rights as a data subject” or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and our GDPR Owner at info@nationalchildrensscienceccentre.ie.

Failure to provide further information if needed

If we are collecting your data for a statutory requirement (payroll) or to fulfil a contract and you cannot provide this data, the consequences of this could mean the contract cannot be completed or details are incorrect.

Additional Processing

If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data and only with your prior consent.

If we have received your personal data from another source

If Irish Children’s Museum CLG has collected your personal data from another source, Irish Children’s Museum CLG is committed to protecting and respecting your privacy.

It is the intention of this privacy statement to explain to you the information practices of Irish Children’s Museum CLG in relation to the information we collect about you and other users. We want to share any other information required to demonstrate that the processing is fair and transparent.

Irish Children’s Museum CLG makes clear the types of information collected as well as the source of the personal data and provides the data subject with:

the Categories of personal data we have collected are
who we are sharing this data with

If we have received your personal data from another source we will endeavour to share with you:

Within one month of obtaining the personal data, in accordance with the specific circumstances of the processing;

The above will not apply:

if you already have the information;
if the provision of the above information proves impossible or would involve an excessive effort;
if obtaining or disclosure of personal data is expressly identified by Member State law; or
if personal data must remain confidential subject to an obligation of professional secrecy regulated by Member State law, including a statutory obligation of secrecy.

Responsibilities

The GDPR Owner is responsible for ensuring that the privacy notice is correct and that mechanisms exist such as having the Privacy Statement on Irish Children’s Museum CLG’s website or included with emails in the absence of a website to make all data subjects aware of the contents of this notice prior to us commencing collection of their data.

All staff that need to collect personal data are required to follow this procedure.

Questions Regarding the Privacy Statement and Conditions of Use

If you have any questions about NCSC GDPR Compliance, our Privacy Statement and Conditions of Use, or any concern about privacy at Irish Children’s Museum CLG or the use of this Site in general, please contact us by e-mail at ncscirl@gmail.com

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.